Prepare for a Parent/Teacher Conference


How to prepare for a parent/teacher conference is something you’ll want to consider from when your child starts school. Throughout their school career, you’ll have numerous conferences, whether it’s the yearly scheduled one to learn about their progress or about other matters, such as behaviour, happiness etc. Being prepared for a parent/teacher conference is important, so you get the best outcome for your child.

My story

When my daughter started primary school, I found myself on the other side of the divide. I was now the parent, not the educator. But I felt confident. My daughter was six years old, ‘school-ready’ and I could take comfort in my years of experience in the education field. I thought parent/teacher meetingthe whole thing would be a bit of a breeze. But I was wrong.

What I hadn’t done, is thought about issues outside of the school-readiness realm. I hadn’t thought about issues with people that would have been my colleagues years ago – the staff.

At the end of my daughter’s first day, I eagerly waited for her to skip out of school and for her teacher to reassure me that the day had gone well. My daughter didn’t quite skip – which turned out to be a bit of a high expectation seeing as she’d just done her first six hour stint! And as for reassurances from her teacher…..I was in for a bit of a shock.

There were no reassurance because there was no contact. Dismissing the children one by one, and without acknowledging my presence, my daughter’s first teacher was suddenly gone. The parents around me slowly dissipated and I realised, that on my daughter’s first day at school, the teacher wasn’t going to say…anything!

Of course, I gave her the benefit of doubt. It was the start of term three. Maybe she was distracted with all that came with the start of a new term? The next day would be better. Only it wasn’t. Nor was the next day, or the next week, or the one after that. Communication it turned out, was going to be, quite simply, zero.

Then came an exchange with another teacher who went straight into combative/defensive mode at the mere mention of anything, and tales from my daughter about things that sounded somewhat worrisome.

Three weeks in, my daughter said that she didn’t want to go to school the next day. It was of course, the catalyst. It was time to make my first parent/teacher meeting, albeit far earlier than I’d anticipated.

How to prepare for a parent/teacher conference

There’s a lot of information available to parents to prepare both their child and them for the start of school. It’s a big and important moment for both parent and child. But apart from learning about potential separation issues, learning of literacy and numeracy etc, you’ll need to consider how to prepare for a parent/teacher conference. What is the best way to deal with any issues that arise? How can you make sure that the issues are dealt with effectively for you and your child, without alienating the school and ending up in a worse position?

Of course, it’s tempting in these situations to march up to the school, complaints firmly under your arm, ready to unleash them on the first teacher you come across. Tempting, but not wise!

If you find yourself in this situation, you clearly want to get the best outcome possible. To help with this, I have outlined ten steps to help you prepare for a parent/teacher conference that will get the best outcome for your child.

Prepare for a Parent/Teacher Conference

parent/teacher meeting


The tips above are general ones. You may find that your situation requires a different approach depending on how serious it is. But the general message will hopefully be helpful with whatever issue you are dealing with.

As a parent, especially a first time parent, dealing with the school over an issue can feel daunting and intimidating. It’s worth remembering though, that in the vast majority of cases, teachers care about your child and will be keen to sort out any issues with you. If you can approach the meeting with an open-mind and the right mindset for a productive meeting, I’m sure that in most cases, all parties will emerge feeling better coming out of the meeting than when they went in.

Final thoughts…

I’ll end by sharing a meeting I had with some parents early on in my career.

A student in the class had clearly cheated in a test. I found the essay he’d used from the internet and told him that he had cheated. His parents were livid that I should accuse him of such. They wanted a meeting.

As much as they were livid, I was incredulous that they could think anything other than their son had cheated. I was dreading the meeting as much as them I imagine.

The first few minutes were awkward. Then as I was speaking, the dad’s face suddenly softened and then lit up. It turned out that there had been a complete misunderstanding. A misunderstanding of what constitutes cheating and something about the schools testing policy that the parents were not aware of. The penny dropped. There was huge relief all round!

These parents, feeling the way they did, could have entered the meeting ranting about the injustice of my comment to their son. But they didn’t. As angry as they felt at the time, they came to not only express their feelings but were also prepared to listen. If they had ranted and raved from the start, we may never have found out about the misunderstanding and that they were unaware of the policy. Communication would have broken down and everybody would have lost.

Now as a parent, I need to remember sitting on the other side of the table. For any meetings I have, I need to make sure I am prepared and keep to a solution-focused mindset. Not always an easy task when we’re so emotionally involved. But worth doing to get the best for our children.

Related: How Difficult is it to Choose a Preschool?

Over to you…

How to prepare for a parent/teacher conference may be something you have already thought about or want to re-visit. In addition to the tips above, I’d love to hear how you prepared. What experiences have you had with these meetings and is there anything else that you would recommend to parents? Please leave your thoughts, experiences in the comments below!